The purpose of this Data Protection Statement is to provide information about the way and terms, under which ‘’Aries Marine Insurance Brokers Ltd”, may collect, use, disclose or otherwise process personal data of individuals visiting, using or contacting us through our website or e-mail address.
I. Data Controller
- Name: Darren – Edward Watson
- Phone: +357 222 00 999 & +30 212 213 4330
- Email: [email protected]
- Address: 57, John Kennedy Avenue, 1076, Nicosia, Cyprus & 6, Agiou Ioannou Street, Chalandri, GR 152 33, Athens, Greece
Data Protection Officer
- Name: Despina Kalfa
- Phone: +30 6932 617 422
- Email: [email protected]
- Address: 6 Agiou Ioannou Str. GR 152 33 Chalandri, Athens, Greece
II. Why do we collect and use your Personal Data?
i. In order to communicate with you
We use the identification and contact data we collect from you (such as name, surname, telephone, e-mail) through the “CONTACT” form in our website or through e-mails you sent to our e-mail address.
ii. What is the legal basis for the use of your Personal Data?
Performance of a contract: We collect and process your personal data through the “CONTACT” form in our website.
You can withdraw your consent anytime by contacting us at the details mentioned at the beginning of this Data Privacy Statement (Who is responsible for processing your Personal Data?).
Legal obligation: We may disclose your personal data where such disclosure is necessary for our compliance with the law or the establishment, exercise or defense of legal claims, whether in court proceedings or not or in out-of-court procedure.
III. How long do we hold your Personal Data?
Identification and contact data (name, surname, telephone, e-mail, address etc.) as well as your location and online data is stored and held electronically for two (2) months for the purpose of processing of requests submitted through our “CONTACT” form or our e-mail address, for proceeding to the execution of your request and for the improvement of the functionality and quality of our web presence etc..
How data is used?
Aries Marine Insurance Brokers Ltd. does not use automated decision making. Aries Marine Insurance Brokers Ltd. may process personal information as part of its insurance and financial services businesses: underwriting, reinsurance, claims, legal services, loss prevention, document processing, finance, renewals, contract review, risk management.
IV. How do we share your Personal Data with third parties?
We may share your personal data with:
- Service providers. We may share your personal data with third parties – service providers that perform certain services on our behalf. These services may include web hosting services and maintenance of our website, data storage services (cloud services), analytics and monitoring of the website, e-mail and newsletter distribution, services for the supply of our products, and other related services. Service providers may have access to personal data needed to fulfil their obligations and are not allowed to disclose or use such information for any other purposes. In any case, we will share with these service providers only the minimum amount of personal data that they need to perform their tasks. These service providers are also subject to written clauses of confidentiality and secrecy and present adequate guarantees for the safety of your personal data.
- Public authorities. In cases where we believe disclosure is necessary in connection with efforts to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing or when we are required to do so by applicable law or a judicial proceeding, court order or legal process, we may share your personal data with the competent public authorities.
- Third party independent controllers (e.g. Google), who are solely responsible for processing your personal data which they use for their own purposes. We are not responsible for the processing performed by these independent processors.
- Other Websites Any other websites to which our website may provide links to, may be subject to their own privacy policy, which may differ from ours and we are not responsible for the content provided on any third-party web sites.
V. How do we protect your Personal Data?
We have internal policies and controls in place to ensure, to the extent possible, that your data is not lost, destroyed, compromised or disclosed, and that it is only accessible to our associates and employees for the performance of their duties and the third parties mentioned above.
VI. What are your rights on your Personal Data?
Your rights regarding your personal data are: Right of information and access, Right of correction, Right of objection to processing, Right of withdrawal of consent, Right of deletion, Right of restriction of processing and Right of data portability. Particularly:
- Right of information and access: You have the right to request detailed information from us (e.g. processing purposes, recipients, processing methods, etc.) regarding the processing of your data. You also have the right to receive a copy of your processed data.
- Right of correction: You have the right to request the correction of inaccurate data or the completion of incomplete data concerning you.
- Right of objection to processing: You have the right to object to the processing of your data.
- Right of withdrawal of consent: When the processing of your data is based on your consent, you have the right to withdraw this consent at any time, at no cost and without prejudice to the legality of the consent-based processing prior to its withdrawal.
- Right to delete your data (“right to be forgotten”): You have the right to request the deletion or abolishment of your personal data, under certain conditions and after the expiration of the decade mentioned below.
- Right to restrict the processing of your data: You have the right to request the restriction of the processing of your personal data when certain conditions are met.
- Right of data portability: You have the right to receive your data in machine-readable form or to request that it be transmitted in machine-readable form by us to another processor under certain conditions.
VII. The categories of people who will access or receive the data
Aries Marine Insurance Brokers Ltd. sometimes need to share the personal information it processes with individuals themselves and with other organizations. Below is a description of the types of organizations with which Aries Marine Insurance Brokers Ltd. may need to share some of the personal information it processes.
- P&I Clubs of the International Group
- Marine Underwriters / Fixed Premium P&I Insurers
- P&I Clubs’ Correspondents
- Agents and brokers
- Business associates, other professional bodies, advisers
- Claimants, beneficiaries, assignees and payees
- Claims investigators
- Complainants, enquirers
- Courts and tribunals
- Credit reference, debt collection and tracing agencies
- Current, past and prospective employees
- Customers and clients
- Data processors
- Debt collection and tracing agencies
- Employment and recruitment agencies
- Financial organizations and advisers
- Law enforcement and prosecuting authorities
- Regulatory Authorities
- Pension schemes / social security institutions
- Police forces / Port State Controls
- Private investigators
- Professional advisers
- Share Administrators
- Suppliers and services providers
- Survey and research organizations
- Trade associations, professional bodies, employer associations.
Aries Marine Insurance Brokers Ltd shouldn’t need to transfer your personal data.
Aries Marine Insurance Brokers Ltd will take all reasonable measures to safeguard the transfer of your personal data to third parties in a manner that complies with the GDPR.
VIII. The legal basis we use for lawful processing
For Aries Marine Insurance Brokers Ltd. to conduct business and fulfil its legal, regulatory and contractual obligations, it needs to perform legitimate and fundamental processing. These are:
- Establishing insurance contracts
- Maintaining insurance contracts
- Provision of all contracted services
- Invoicing, remittance, payments, collections
- Risk management contract review
- Response to Subject Access Request
- Business Continuity Planning
- Legal and regulatory obligations
- Responding to enquiries, requests and complaints
- Employment processing
IX. How long will the data be retained
Retention of specific records may be necessary for one or more of the following reasons:
- To fulfil statutory or other regulatory requirements.
- To evidence events/agreements in case of disputes.
- To meet our operational needs.
- To meet any historical purposes.
Personal data that is collected and subsequently never used for any business purpose will be reviewed and may be destroyed at Aries Marine Insurance Brokers Ltd discretion.
Aries Marine Insurance Brokers Ltd needs personal data to:
- enable consensual bilateral communications;
- engage in pre-contractual activities;
- honour contractual obligations; and
Without this data, Aries Marine Insurance Brokers Ltd will not be able to perform these four primary activities.
The right to complain to the regulator
You have the right to file a complaint with the Information Commissioner’s Office if you think that your personal data has been inappropriately used.
X. How do we treat international data transfers?
Aries Marine Insurance Brokers Ltd. may transfer data to a third country outside the EEA, mainly in cases where the facilities (servers) where personal data is processed are located abroad (outside the EEA). Aries Marine Insurance Brokers Ltd. will ensure that the transfer of personal data to third countries outside the EEA (including the U.S.A.) takes place only in cases where these third countries have adopted legislation or mechanisms for the protection of personal data which provides an adequate level of protection in accordance with the requirements of the European Union. Aries Marine Insurance Brokers Ltd has taken adequate measures to appropriately protect data transferred to third-class countries, which have adopted mechanisms approved by the European Commission or other statutory authority, that are appropriate to ensure the legal transfer of personal data to third countries outside the EEA.
XI. Amendments to the Data Protection Statement
Status of this Privacy Policy
Aries Marine Insurance Brokers Ltd reserves the right to modify this Privacy Policy without prior notice. The updated version of the Privacy Policy will be posted at our website www.ariesmarine.eu. We therefore encourage you to review it from time to time to stay informed of how we are using personal data.